Buyer procurement guide

What should batch traceability cover for this material?

Buyer-facing traceability should connect the approved material and commercial batch to cultivation, sorting, testing, packing and shipment records.

A practical traceability file should identify the batch or lot, production or cultivation record, sorting and grade record, sampling record, test reports, packing configuration and shipment documents. The same batch reference should be used consistently wherever possible.

Before contracting, buyers should ask which records are available, how long they are retained, whether samples are representative of the supplied batch and how discrepancies are handled. “Traceable” should not be treated as a generic marketing claim without a defined record chain.

Buyer verification checklist

  • Cultivation or production record
  • Sorting and grade record
  • Sampling and test-report linkage
  • Packing and shipment-document linkage